Policies Currently Under Review 2022-2023 Comment or provide feedback at media@st-clair.net Section A - Governance Board Code of Conduct Policy: Board Code of Conduct Procedure: Board Code of Conduct Appendix A: Code of Conduct Board of Trustees Role Policy: Board of Trustees Role Chair of the Board Role Policy: Chair of the Board Role Director of Education Role and Accountability Policy: Director of Education Role and Accountability Procedure: Director of Education Role and Accountability Appendix A Appendix B Appendix C Appendix D Appendix E Appendix F Equity and Inclusive Education Policy: Equity and Inclusive Education Procedure: Equity and Inclusive Education Foundation Statements re: Policies Policy: Foundation Statements Governance Commitment Policy: Governance Commitment Governing Style Policy: Governing Style Policy Development and Review Policy: Policy Development and Review Procedure: Policy Development and Review Procedural Bylaws Preamble: Procedural Bylaws Procedure: Procedural Bylaws Replacement of a Trustee Policy: Replacement of a Trustee Procedure: Replacement of a Trustee Student Trustee on the Board Policy: Student Trustee on the Board Procedure: Student Trustee on the Board Trustee Code of Conduct Policy: Trustee Code of Conduct Procedure: Trustee Code of Conduct Trustee Expense Reimbursement Policy: Trustee Expense Reimbursement Procedure: Trustee Expense Reimbursement Ministry Memorandum 2009 B8 Trustee Expenditure Guidelines Ministry Trustee Expenditure Guideline Broader Public Sector Expenses Directive, Apr 2011 Travel, Meal & Hospitality Expenses Directive, Nov 2014 Vision, Mission, Priorities & Values Policy: Vision, Mission, Priorities & Values Section B - Administration Advertising in Schools Policy: Advertising in Schools Procedure: Advertising in Schools Assessment, Evaluation and Reporting of Student Achievement Policy: Assessment, Evaluation & Reporting of Student Achievement Procedure: Assessment, Evaluation & Reporting of Student Achievement Budgetary Authority Policy: Budgetary Authority Procedure: Budgetary Authority Catholic Faith Advisory Committee Policy: Catholic Faith Advisory Committee Child Care Policy: Child Care Procedure: Child Care Community Use of Schools Policy: Community Use of Schools Procedure: Community Use of Schools CKLASS Community Use Policy Concussion Policy: Concussion Procedure: Concussion Appendix 1: Student Concussion Diagnosis Report Appendix 2: Documentation for a Diagnosed Concussion Appendix 3: Return to Learn Strategies/Approaches Appendix 4: Documentation of Medical Examination Appendix 5: Concussion Guidelines: Teachers/Coaches Appendix 6: Tool to Identify a Suspected Concussion Appendix 7: Concussion Guidelines: Parents/Caregivers Appendix 8: Parent Sport Risk Consent Form Appendix 9: Concussion Management Flow Chart Copyright: Fair Dealings Guidelines Policy: Copyright Fair Dealings Guidelines Procedure: Copyright: Fair Dealings Guidelines Criminal Background Checks for Service Providers Policy: Criminal Background Checks for Service Providers Procedure: Criminal Background Checks for Service Providers Donations to the Board Policy: Donations to the Board Procedure: Donations to the Board Appendix 1: Request to Donate Gifts-in-Kind Appendix 2: Donated Labour Acknowledgement & Disclaimer Waiver Canada Revenue Agency-Charities and Giving Ontario Ministry of Labour-Health & Safety Educational Excursions Policy: Educational Excursions Procedure: Educational Excursions Appendix 1: Educational Excursion Request Form Appendix 2: Parent/Guardian Permission for Excursion Appendix 3: Teacher Checklist Appendix 4: Principal Checklist Appendix 5: Medical Emergencies Appendix 6: Emergency Action Plan for Injuries Appendix 7: Informed Consent/Permission Form Appendix 8: Walking Excursion Form Emergency Closure of Schools and Board Facilities Policy: Emergency Closure of Schools and Board Facilities Procedure: Emergency Closure of Schools and Board Facilities Emergency Dismissal-Elementary Schools Procedural Guideline CLASS Policy: Inclement Weather Energy and Environment CLASS Policy CLASS Policy & Procedure: Energy and Environment Environmental Stewardship Policy: Environmental Stewardship Fair Labour Practices Policy: Fair Labour Practices for Uniforms Procedure: Fair Labour Practices for Uniforms Freedom of Information and Protection of Privacy Act Policy: Freedom of Information & Protection of Privacy Act Procedure: Freedom of Information & Protection of Privacy Act Freedom of Information Request Form Fundraising Policy: Fundraising Procedure: Fundraising Ministry of Education Fees And Fundraising Guideline Hospitality Expenditures Policy: Hospitality Expenditures Procedure: Hospitality Expenditures Broader Public Sector Expenses Directive, Apr 2011 Travel, Meal & Hospitality Expenses Directive, Nov 2014 Intellectual Property Policy: Intellectual Property Procedure: Intellectual Property Investments Policy: Investments O. Reg. 41/10 Outdoor Playspaces and Equipment Policy: Outdoor Playspaces and Equipment Procedure: Outdoor Playspaces and Equipment CAN/CSA-Z614 Standard on Children's Playspaces & Equipment Outdoor Playspaces & Equipment Guideline Perquisites Policy: Perquisites Procedure: Perquisites Broader Public Sector Perquisite Directive, Aug 2011 Privacy Policy: Privacy Procedure: Privacy Public Policy Advocacy Policy: Public Policy Advocacy Procedure: Public Policy Advocacy Purchasing Policy: Purchasing Procedure: Purchasing Broader Public Sector Procurement Directive Qualifications for Secondary School Religion Teachers Policy: Qualifications for Secondary School Religion Teachers Responsible Use of Technology Policy: Responsible Use of Technology Procedure: Responsible Use of Technology School Generated Funds Policy: School Generated Funds Procedure: School Generated Funds Social Media and Electronic Communications Policy: Social Media & Electronic Communications Procedure: Social Media & Electronic Communications Appendix A Consent Form Appendix C Template Letter-Use of Social Media in the Classroom Student Accommodation and Boundary Review Policy: Student Accommodation and Boundary Review Procedure: Student Accommodation and Boundary Review Student Fees Policy: Student Fees Procedure: Student Fees Student Fees Directive School Fees Guideline Transportation of Students for Curricular and Extracurricular Activities Policy: Transportation of Students for Curricular & Extracurricular Activities Procedure: Transportation of Students for Curricular & Extracurricular Activities Appendix A: Authorization to Transport Students Transportation of Students CLASS Policy CLASS Policy & Procedure: Transportation of Students Travel and Expense Reimbursement Policy: Travel and Expense Reimbursement Procedure: Travel and Expense Reimbursement Section C - Students Admission of Students Policy: Admission of Students Procedure: Admission of Students Appendix A-Intent to Register Documentation Checklist Attendance and Safe Arrival Policy: Attendance and Safe Arrival Procedure: Attendance and Safe Arrival Child Abuse and Neglect Policy: Child Abuse and Neglect Procedure: Child Abuse and Neglect Appendix A: Definitions and Indicators of Abuse Appendix B: Suggestions for Keeping a Documentation Diary Appendix C: What Information is Required by the CAS? Appendix D: Report of a Suspicion of a Child in Need of Protection Appendix E: Frequently Asked Questions Appendix F: Community Resources Dress Code for Elementary and Secondary Students Policy: Dress Code for Elementary and Secondary Students Procedure: Dress Code for Elementary and Secondary Students Education Programs in Care, Treatment and Custodial Facilities Policy: Education Programs in Care, Treatment and Custodial Facilities Procedure: Education Programs in Care, Treatment and Custodial Facilities Appendix A: Guidelines Emergency Preparedness Response Plan Policy: Emergency Preparedness Response Plan Procedure: Bomb Threat Appendix 2: Bomb Threat Intake Checklist Procedure: Hold and Secure Procedure: Lockdown Procedure: Shelter in Place Appendix 1: School Summary Plan Poster Appendix 2: Lockdown, Hold and Secure, Shelter in Place School Plan Flag Protocol Policy: Flag Protocol Procedure: Flag Protocol Appendix A: Flag Protocol: Request for Recognition Form Food and Beverage Policy: Food and Beverage Procedure: Food and Beverage Appendix A: Off-Site Food Service Supplier Letter of Compliance Health Support Policy Policy: Health Support Procedure: Health Support Appendix A: Model for Provisions of School Health Support Services Appendix B: Request for School Assistance in Health Care Appendix C: Individual Student Log of Prescription Medication Administered Appendix D: Anaphylaxis Emergency Plan Appendix E: Consent for a Child to Carry and Self Administer Asthma Medication Appendix F: Student Asthma Management Plan Appendix G: Diabetes Support Plan & Medical Alert Information Appendix H: Student Epilepsy Management Plan Appendix I: Staff Disorder Management Information Form Student Accident Insurance Policy: Student Accident Insurance Procedure: Student Accident Insurance Appendix A: Student Accident Insurance Declaration Education Act, Ontario: Section 176.4 - Insurance for Pupils Student Discipline Policy: Student Discipline Procedure: Student Discipline Appendix 1 - Safe Schools Incident Reporting Form Appendix 2 - Delegation of Authority - Teacher in Charge Appendix 4 - Violent Incident Report Appendix 3, 5-12 Suspension/Expulsion Templates Student Use of Guide Dogs and Service Animals Policy: Use of Service Dogs in Schools by Students Procedure: Student Use of Guide Dogs and Service Animals Appendix A & B: Application for Guide Dog / Service Animal Appendix C: Principal's Checklist for Guide Dog / Service Animal Appendix D: Sample Letters Supervised Alternative Learning Policy: Supervised Alternative Learning Procedure: Supervised Alternative Learning Appendix A: Principal's Notice of Intent to Refer to SAL Comm Appendix B: SAL Application-Parent/Guardian Request Appendix C: SAL Application-Student Request Appendix D: Ministry Timelines Flowchart Appendix E: SAL Plan Appendix F: SAL Committee Oath of Confidentiality Appendix G: SAL Application-Employment Information Appendix H: SAL Application-Volunteer Information Appendix I: SAL Application-Alternative Activity Information Appendix J-M: SAL Sample Letters Appendix N: SAL Monitoring Log for a Student Appendix O: Request to Renew SAL Appendix P: SAL Template for a Transition Plan Appendix Q-R: Steps in Supervised SAL / Alternatives for FT Attendance Appendix S: Pre-SAL OSR Data Collection Appendix T: Template for a Request for SAL Tobacco, Cannabis, Alcohol and Drugs at School Policy: Tobacco, Cannabis, Alcohol and Drugs at School Procedure: Tobacco, Cannabis, Alcohol and Drugs at School Video Surveillance Policy: Video Surveillance Procedure: Video Surveillance Voluntary and Confidential Aboriginal Self Identification Policy: Voluntary and Confidential Aboriginal Self Identification Procedure: Voluntary and Confidential Aboriginal Self Identification Section D - Staff and Volunteers Accessibility Standards for Customer Service Policy: Accessibility Standards for Customer Service Procedure: Use of Assistive Devices by the General Public Procedure: Use of Support Person by the General Public Procedure: Use of Service Animals by General Public Procedure: Notification of Disruption of Service Procedure: Monitoring and Feedback on Accessible Customer Service Attendance Support Policy: Attendance Support Procedure: Attendance Support Catholic School Community Councils Policy: Catholic School Community Councils Procedure: Catholic Schools Community Councils Appendix A: Catholic School Council Recommendation to the Board School Councils - A Guide for Members Confidentiality of Medical Records Policy: Confidentiality of Medical Records Procedure: Confidentiality of Medical Records Criminal Background Checks for Employees and Volunteers Policy: Criminal Background Check for Employees & Volunteers Procedure: Criminal Background Checks for Employees & Volunteers Damage to or Loss of Personal Property Policy: Damage to or Loss of Personal Property Procedure: Damage to or Loss of Personal Property Disconnecting from Work Policy: Disconnecting From Work Procedure: Disconnecting From Work Electronic Monitoring Policy: Electronic Monitoring Procedure: Electronic Monitoring Employee Dress Code Policy: Employee Dress Code Procedure: Employee Dress Code Employment and Expectations of Academic Staff Policy: Employment & Expectations of Academic Staff Procedure: Employment & Expectations of Academic Staff Form: Expectations of Academic Staff Employment and Expectations of Non-Academic Staff Policy: Employment & Expectations of Non-Academic Staff Procedure: Employment & Expectations of Non-Academic Staff Form: Expectations of Non-Academic Staff Equal Opportunity Employment Policy: Equal Opportunity Employment Procedure: Equal Opportunity Employment Freedom from Harassment and Discrimination Policy: Freedom from Harassment and Discrimination Procedure: Freedom from Harassment and Discrimination Integrated Accessibility Standards Policy: Integrated Accessibility Standards Procedure 1: Integrated Accessibility Standards in Employment Procedure 2: Integrated Accessibility Standards in Communication Procedure 3: Integrated Accessibility Standards in Information Procedure 4: Integrated Accessibility Standards in Design of Public Spaces Mandatory Religious Education Courses Policy: Mandatory Religious Education Courses Parent Involvement Committee Policy: Parent Involvement Committee Physical Intervention of Students Policy: Physical Intervention of Students Procedure: Physical Intervention of Students Appendix A: Physical Intervention Incident Report Appendix B: Safe Physical Intervention Plan Appendix C: Safe Physical Intervention Parent Notification Form Appendix D: Debriefing for Staff Appendix E: Notification of Employee(s) Risk of Injury From Student Remain at Work, Return to Work and Modified Work Program Policy: Remain at Work, Return to Work & Modified Work Program Procedure: Remain at Work, Return to Work & Modified Work Program Appendix A: WSIB Standard Medical Precautions Appendix B1-B2: Return To Work Plan Template St. Clair Catholic District Board Advisory Council Policy: St. Clair Catholic District School Board Advisory Council Staff Supervision and Performance Appraisal Policy: Staff Supervision and Performance Appraisal Procedure: Staff Supervision and Performance Appraisal Teacher Hiring Conflict of Interest Policy: Teacher Hiring Conflict of Interest Procedure: Teacher Hiring Conflict of Interest Teacher Hiring Practices Policy: Teacher Hiring Practices Procedure: Teacher Hiring Practices Tobacco, Cannabis and Smoke Free Environment Policy: Tobacco, Cannabis And Smoke-Free Environment Procedure: Tobacco, Cannabis And Smoke-Free Environment Use of Mobile Wireless Communication Device While Driving for Work Purposes Policy: Use of Mobile Wireless Communication Device While Driving Procedure: Use of Mobile Wireless Communication Device While Driving Volunteers Policy: Volunteer Policy Procedure: Volunteer Policy Appendix A: Volunteer Interview Form Appendix B: Volunteer Agreement Appendix C: Annual Offence Declaration Workplace Health and Safety Policy: Workplace Health and Safety Procedure: Workplace Health and Safety Workplace Violence Prevention Policy: Workplace Violence Prevention Procedure: Workplace Violence Prevention Appendix A: What is Domestic Violence?