St. Clair CDS Board
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Policies and Procedures
Policies Under Review 2023-2024
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Section A - Governance
Board Code of Conduct
Policy: Board Code of Conduct
Procedure: Board Code of Conduct
Appendix A: Code of Conduct
Board of Trustees Role
Policy: Board of Trustees Role
Chair of the Board Role
Policy: Chair of the Board Role
Director of Education Role and Accountability
Policy: Director of Education Role and Accountability
Procedure: Director of Education Role and Accountability
Equity and Inclusive Education
Policy: Equity and Inclusive Education
Procedure: Equity and Inclusive Education
Appendix A - Religious Accommodation Guideline
Appendix B - Religious Exemptions
Foundation Statements re: Policies
Policy: Foundation Statements
Governance Commitment
Policy: Governance Commitment
Governing Style
Policy: Governing Style
Policy Development and Review
Policy: Policy Development and Review
Procedure: Policy Development and Review
Procedural Bylaws
Preamble: Procedural Bylaws
Procedure: Procedural Bylaws
Replacement of a Trustee
Policy: Replacement of a Trustee
Procedure: Replacement of a Trustee
Student Trustee on the Board
Policy: Student Trustee on the Board
Procedure: Student Trustee on the Board
Trustee Code of Conduct
Policy: Trustee Code of Conduct
Procedure: Trustee Code of Conduct
Trustee Expense Reimbursement
Policy: Trustee Expense Reimbursement
Procedure: Trustee Expense Reimbursement
Ministry Memorandum 2009 B8 Trustee Expenditure Guidelines
Ministry Trustee Expenditure Guideline
Broader Public Sector Accountability
Vision, Mission, Priorities & Values
Policy: Vision, Mission, Priorities & Values
Section B - Administration
Advertising in Schools
Policy: Advertising in Schools
Procedure: Advertising in Schools
Assessment, Evaluation and Reporting of Student Achievement
Policy: Assessment, Evaluation & Reporting of Student Achievement
Procedure: Assessment, Evaluation & Reporting of Student Achievement
Budgetary Authority
Policy: Budgetary Authority
Procedure: Budgetary Authority
Catholic Faith Advisory Committee
Policy: Catholic Faith Advisory Committee
Child Care
Policy: Child Care
Procedure: Child Care
CLASS Child Care Policy
Community Use of Schools
Policy: Community Use of Schools
Procedure: Community Use of Schools
CLASS Community Use of Schools Policy
Concussion
Policy: Concussion
Procedure: Concussion
Appendix 1: Student Concussion Diagnosis Report
Appendix 2: Documentation for a Diagnosed Concussion
Appendix 3: Return to Learn Strategies/Approaches
Appendix 4: Documentation of Medical Examination
Appendix 5: Concussion Guidelines: Teachers/Coaches
Appendix 6: Tool to Identify a Suspected Concussion
Appendix 7: Concussion Guidelines: Parents/Caregivers
Appendix 8: Parent Sport Risk Consent Form
Appendix 9: Concussion Management Flow Chart
Copyright: Fair Dealings Guidelines
Policy: Copyright Fair Dealings Guidelines
Procedure: Copyright: Fair Dealings Guidelines
Fair Dealing Decision Tool
Criminal Background Checks for Service Providers
Policy: Criminal Background Checks for Service Providers
Procedure: Criminal Background Checks for Service Providers
Donations to the Board
Policy: Donations to the Board
Procedure: Donations to the Board
Appendix 1: Request to Donate Gifts-in-Kind
Appendix 2: Donated Labour Acknowledgement & Disclaimer Waiver
Canada Revenue Agency-Charities and Giving
Ontario Ministry of Labour-Health & Safety
Educational Excursions
Policy: Educational Excursions
Procedure: Educational Excursions
Appendix 1: Educational Excursion Request Form
Appendix 2: Parent/Guardian Permission for Excursion
Appendix 3: Teacher Checklist
Appendix 4: Principal Checklist
Appendix 5: Medical Emergencies
Appendix 6: Emergency Action Plan for Injuries
Appendix 7: Informed Consent/Permission Form
Appendix 8: Walking Excursion Form
Emergency Closure of Schools and Board Facilities
Policy: Emergency Closure of Schools and Board Facilities
Procedure: Emergency Closure of Schools and Board Facilities
Emergency Dismissal - Elementary Schools
CLASS Inclement Weather Policy
Energy and Environmental Stewardship
Policy: Energy and Environmental Stewardship
Procedure: Energy and Environmental Stewardship
CLASS Energy & Environmental Policy
Fair Labour Practices for Uniforms
Policy: Fair Labour Practices for Uniforms
Procedure: Fair Labour Practices for Uniforms
Freedom of Information and Protection of Privacy Act
Policy: Freedom of Information & Protection of Privacy Act
Procedure: Freedom of Information & Protection of Privacy Act
Freedom of Information Request Form
Fundraising
Policy: Fundraising
Procedure: Fundraising
Ministry of Education Fees And Fundraising Guideline
Hospitality Expenditures
Policy: Hospitality Expenditures
Procedure: Hospitality Expenditures
Broader Public Sector Accountability
Intellectual Property
Policy: Intellectual Property
Procedure: Intellectual Property
Investments
Policy: Investments
O. Reg. 41/10
Outdoor Playspaces and Equipment
Policy: Outdoor Playspaces and Equipment
Procedure: Outdoor Playspaces and Equipment
Perquisites
Policy: Perquisites
Procedure: Perquisites
Broader Public Sector Accountability
Privacy
Policy: Privacy
Procedure: Privacy
Public Policy Advocacy
Policy: Public Policy Advocacy
Procedure: Public Policy Advocacy
Purchasing
Policy: Purchasing
Procedure: Purchasing
Broader Public Sector Accountability
Qualifications for Secondary School Religion Teachers
Policy: Qualifications for Secondary School Religion Teachers
Responsible Use of Technology
Policy: Responsible Use of Technology
Procedure: Responsible Use of Technology
School Generated Funds
Policy: School Generated Funds
Procedure: School Generated Funds
Student Accommodation and Boundary Review
Policy: Student Accommodation and Boundary Review
Procedure: Student Accommodation and Boundary Review
Student Fees
Policy: Student Fees
Procedure: Student Fees
Student Fees Directive
School Fees Guideline
Transportation of Students in Non-Bus Automobiles Arranged by Schools
Policy: Transportation in Non-Bus Automobiles Arranged by Schools
Procedure: Transportation in Non-Bus Automobiles Arranged by Schools
Appendix A: Authorization to Transport Students
Transportation of Students CLASS Policy
CLASS Transportation of Students Policy
Travel and Expense Reimbursement
Policy: Travel and Expense Reimbursement
Procedure: Travel and Expense Reimbursement
Broader Public Sector Accountability
Section C - Students
Admission of Students
Policy: Admission of Students
Procedure: Admission of Students
Appendix A-Intent to Register Documentation Checklist
Attendance and Safe Arrival
Policy: Attendance and Safe Arrival
Procedure: Attendance and Safe Arrival
Child Abuse and Neglect
Policy: Child Abuse and Neglect
Procedure: Child Abuse and Neglect
Appendix A: Definitions and Indicators of Abuse
Appendix B: Suggestions for Keeping a Documentation Diary
Appendix C: What Information is Required by the CAS?
Appendix D: Report of a Suspicion of a Child in Need of Protection
Appendix E: Frequently Asked Questions
Appendix F: Community Resources
Dress Code for Elementary and Secondary Students
Policy: Dress Code for Elementary and Secondary Students
Procedure: Dress Code for Elementary and Secondary Students
Education and Community Partnership Program (ECPP)
Policy: Education and Community Partnership Program (ECPP)
Procedure: Education and Community Partnership Program (ECPP)
Emergency Preparedness Response Plan
Policy: Emergency Preparedness Response Plan
Procedure: Bomb Threat
Procedure: Hold and Secure
Procedure: Lockdown
Procedure: Shelter in Place
Flag Protocol
Policy: Flag Protocol
Procedure: Flag Protocol
Appendix A: Flag Protocol: Request for Recognition Form
First Nations, Metis, and Inuit Voluntary and Confidential Self-Identification
Policy: First Nations, Metis, and Inuit Voluntary and Confidential Self-Identification
Procedure: First Nations, Metis, and Inuit Voluntary and Confidential Self-Identification
Food and Beverage
Policy: Food and Beverage
Procedure: Food and Beverage
Appendix A: Off-Site Food Service Supplier Letter of Compliance
Health Support Policy
Policy: Health Support
Procedure: Health Support
Appendix A: Model for Provisions of School Health Support Services
Appendix B: Request for School Assistance in Health Care
Appendix C: Individual Student Log of Prescription Medication Administered
Appendix D: Anaphylaxis Emergency Plan
Appendix E: Consent for a Child to Carry and Self Administer Asthma Medication
Appendix F: Student Asthma Management Plan
Appendix G: Diabetes Support Plan & Medical Alert Information
Appendix H: Student Epilepsy Management Plan
Appendix I: Staff Disorder Management Information Form
Student Accident Insurance
Policy: Student Accident Insurance
Procedure: Student Accident Insurance
Appendix A: Student Accident Insurance Declaration
Education Act, Ontario: Section 176.4 - Insurance for Pupils
Student Discipline
Policy: Student Discipline
Procedure: Student Discipline
Appendix 1 - Safe Schools Incident Reporting Form
Appendix 2 - Delegation of Authority - Teacher in Charge
Appendix 4 - Violent Incident Report
Appendix 3, 5-12 Suspension/Expulsion Templates
Student Use of Guide Dogs and Service Animals
Policy: Use of Service Dogs in Schools by Students
Procedure: Student Use of Guide Dogs and Service Animals
Appendix A & B: Application for Guide Dog / Service Animal
Appendix C: Principal's Checklist for Guide Dog / Service Animal
Appendix D: Sample Letters
Supervised Alternative Learning
Policy: Supervised Alternative Learning
Procedure: Supervised Alternative Learning
Appendix A: Principal's Notice of Intent to Refer to SAL Comm
Appendix B: SAL Application-Parent/Guardian Request
Appendix C: SAL Application-Student Request
Appendix D: Ministry Timelines Flowchart
Appendix E: SAL Plan
Appendix F: SAL Committee Oath of Confidentiality
Appendix G: SAL Application-Employment Information
Appendix H: SAL Application-Volunteer Information
Appendix I: SAL Application-Alternative Activity Information
Appendix J-M: SAL Sample Letters
Appendix N: SAL Monitoring Log for a Student
Appendix O: Request to Renew SAL
Appendix P: SAL Template for a Transition Plan
Appendix Q-R: Steps in Supervised SAL / Alternatives for FT Attendance
Appendix S: Pre-SAL OSR Data Collection
Appendix T: Template for a Request for SAL
Tobacco, Cannabis, Alcohol and Drugs at School
Policy: Tobacco, Cannabis, Alcohol and Drugs at School
Procedure: Tobacco, Cannabis, Alcohol and Drugs at School
Video Surveillance
Policy: Video Surveillance
Procedure: Video Surveillance
Section D - Staff and Volunteers
Accessibility Standards for Customer Service
Policy: Accessibility Standards for Customer Service
Procedure: Accessibility Standards for Customer Service
Procedure: Use of Assistive Devices by the General Public
Procedure: Use of Support Person by the General Public
Procedure: Use of Service Animals by General Public
Procedure: Notification of Disruption of Service
Procedure: Monitoring and Feedback on Accessible Customer Service
Attendance Support
Policy: Attendance Support
Procedure: Attendance Support
Catholic School Community Councils
Policy: Catholic School Community Councils
Procedure: Catholic Schools Community Councils
Appendix A: Catholic School Council Recommendation to the Board
School Councils - A Guide for Members
Confidentiality of Medical Records
Policy: Confidentiality of Medical Records
Procedure: Confidentiality of Medical Records
Criminal Background Checks for Employees and Volunteers
Policy: Criminal Background Check for Employees & Volunteers
Procedure: Criminal Background Checks for Employees & Volunteers
Damage to or Loss of Personal Property
Policy: Damage to or Loss of Personal Property
Procedure: Damage to or Loss of Personal Property
Disability Management Program - Early Intervention, Accommodation and Return to Work
Policy: Disability Management Program - Early Intervention, Accommodation and Return to Work
Procedure: Disability Management Program - Early Intervention, Accommodation and Return to Work
Appendix A: WSIB Standard Medical Precautions
Disconnecting from Work
Policy: Disconnecting From Work
Procedure: Disconnecting From Work
Electronic Monitoring
Policy: Electronic Monitoring
Procedure: Electronic Monitoring
Employee Dress Code
Policy: Employee Dress Code
Procedure: Employee Dress Code
Employee Development and Performance Appraisal
Policy: Employee Development and Performance Appraisal
Procedure: Employee Development and Performance Appraisal
Equal Opportunity Employment
Policy: Equal Opportunity Employment
Procedure: Equal Opportunity Employment
Freedom from Harassment and Discrimination
Policy: Freedom from Harassment and Discrimination
Procedure: Freedom from Harassment and Discrimination
Integrated Accessibility Standards
Policy: Integrated Accessibility Standards
Procedure 1: Integrated Accessibility Standards in Employment
Procedure 2: Integrated Accessibility Standards in Communication
Procedure 3: Integrated Accessibility Standards in Information
Procedure 4: Integrated Accessibility Standards in Design of Public Spaces
Mandatory Religious Education Courses
Policy: Mandatory Religious Education Courses
Parent Involvement Committee
Policy: Parent Involvement Committee
Physical Intervention of Students
Policy: Physical Intervention of Students
Procedure: Physical Intervention of Students
Appendix A: Physical Intervention Incident Report
Appendix B: School Safety Plan
Appendix C: Safety Plan Development
Appendix D: Safe Physical Intervention Parent Notification Form
Appendix E: Review and Debriefing
Appendix F: Notification of Employee-Risk of Injury from Student
St. Clair Catholic District Board Advisory Council
Policy: St. Clair Catholic District School Board Advisory Council
Teacher Hiring Conflict of Interest
Policy: Teacher Hiring Conflict of Interest
Procedure: Teacher Hiring Conflict of Interest
Teacher Hiring Practices
Policy: Teacher Hiring Practices
Procedure: Teacher Hiring Practices
Tobacco, Cannabis and Smoke Free Environment
Policy: Tobacco, Cannabis And Smoke-Free Environment
Procedure: Tobacco, Cannabis And Smoke-Free Environment
Volunteers
Policy: Volunteer Policy
Procedure: Volunteer Procedure
Appendix A: Volunteer Interview Form
Appendix B: Volunteer Agreement
Appendix C: Confidentiality Agreement
Appendix D: Offence Declaration
Workplace Health and Safety
Policy: Workplace Health and Safety
Procedure: Workplace Health and Safety
Workplace Violence Prevention
Policy: Workplace Violence Prevention
Procedure: Workplace Violence Prevention
Appendix A: What is Domestic Violence?